Review our resources below to prepare for your upcoming Birds of a Feather (BOF), Panel Discussion, Standard Presentation, or Poster session. You can expect your audience to be primarily IT staff from UC campuses.
Feel free to use our UC Tech 2025 slide deck and logos for your session!
This page was last updated on June 4, 2025. Please reach out to uctech2025@ucr.edu for further questions or concerns.
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How will the room be configured for BOF meetings?
All BOF meetings will be held during lunch hour in Exhibit Hall A and B, where lunch will be served. A section of the exhibit hall will be reserved for all BOF meetings. The setup will be a roundtable with a designated topic for attendees to gather around and discuss. At the event, a topic may get multiple roundtables if needed.
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How will BOF meetings be conducted this year?
This year we are returning to a more traditional BOF format, which includes more informal discussions. Attendees may gather at a roundtable that has been assigned a Birds of a Feather topic and chat with other seated colleagues.
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How many attendees can be seated at one table?
Each roundtable can seat 8 to 10 attendees.
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How much time will I have for the BOF meetings?
You will have 60 minutes for discussion.
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Will BOF meetings be held on both days at lunch?
No, all BOF meetings will occur at lunch hour on Thursday, June 26. There will be no BOF meetings on Friday, June 27.
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Do I need to prepare anything for the BOF meetings?
No, you do not need to prepare anything before or during the BOF meetings. Submitting a topic only means that there will be a table at the conference for discussion on the matter.
There are also no formal guidelines for how BOF meetings are conducted this year. Therefore, if you would like to lead discussions for your topic, you are welcome to do so. Note that you will be responsible for any planning.
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What do I need to bring for my session?
Please bring your own personal laptop and USB-C adapter (if your laptop does not have an HDMI port). You are also responsible for preparing any session handouts or materials prior to the conference.
Additionally, we recommend that you bring your own laptop chargers and batteries as backup.
The Planning Committee will have a limited number of loaner laptops and USB-C adapters available in the event of an emergency.
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Do I need to provide my presentation and session resources in advance?
No, you do not need to provide anything in advance. Therefore, we recommend you to keep a copy of your presentation on your local laptop in case of network issues, and upload your materials to a cloud storage platform of your choice.
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How much time will I have for my panel discussion?
You will have 45 minutes, including any Q&A.
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What is the standard setup for a panel discussion?
At UC Tech, these sessions typically feature two to three panelists and one moderator.
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What will my room be equipped with?
Each room will be equipped with the standard AV equipment: Wi-Fi, power outlets, a projector, HDMI cord, and one wireless combo microphone. If needed, volunteers and RCC staff will be available to provide technical support.
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How will the room be configured for my session?
The room will be configured audience-style.
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Will sessions be recorded?
No, sessions will not be recorded.
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What are some resources to help me prepare for my panel discussion?
Creating a panel that is lively, content-rich, and flows naturally requires a combination of preparation, collaboration, and active listening among the moderator and panelists. See the resources below for guidance:
- 9 Tactics for Moderating Engaging Panel Discussions
- How to Be a Rockstar Moderator
- How to Prepare a Panel Discussion as a Panelist
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What do I need to bring for my session?
Please bring your own personal laptop and USB-C adapter (if your laptop does not have an HDMI port). You are also responsible for preparing any session handouts or materials prior to the conference.
We also recommend that you bring your own laptop chargers and batteries as backup.
The Planning Committee will have a limited number of loaner laptops and USB-C adapters available in the event of an emergency.
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Do I need to provide my presentation and session resources in advance?
No, you do not need to provide anything in advance. Therefore, we recommend you to keep a copy of your presentation on your local laptop in case of network issues, and upload your materials to a cloud storage platform of your choice.
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How much time will I have for my session?
You will have 45 minutes, including any Q&A.
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Will my session be allowed to go over if I need extra time?
No. There may be a session before or after yours, so we ask that speakers be aware of the time and plan accordingly.
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What will my room be equipped with?
Each room will be equipped with the standard AV equipment: Wi-Fi, power outlets, a projector, HDMI cord, and one wireless combo microphone. If needed, volunteers and RCC staff will be available to provide technical support.
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How will the room be configured for my session?
The room will be configured audience-style.
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Can I reconfigure the room layout during my session?
Unless specifically noted to you, please do not reconfigure the room as there may be a session before or after yours.
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What is the room capacity for my session?
The room can accommodate 50 to 65 attendees.
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Will sessions be recorded?
No, sessions will not be recorded.
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What resources can help me prepare for my presentation?
Crafting a memorable presentation involves several key elements, including a compelling story, strong visual aids, inclusive and accessible design, and active audience interaction.
Content and Storytelling
Inclusion and Accessibility
- Share slides and resources easily using QR codes or easy-to-remember bitly links
- See accessibility best practices for preparing slides and projected material
- Practice diversity, equity, and inclusion
Design and Visuals
Audience Interaction and Performance
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Do I have to present my poster?
No. Speaking about your poster is optional.
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How much time will I have for my session?
There are two 45-minute time slots within in the conference program for presenters who wish to speak about their poster with attendees who visit Exhibit Hall C.
Thursday, June 26: 1-1:45 p.m.
Friday, June 27: 10:45-11:30 a.m.
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Do I need to buy my own display for my poster?
No. A 4 ft. tall x 6 ft. wide (48" x 72") poster display and push pins will be provided by the Planning Committee.
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Will posters be printed at the venue?
No, posters will not be printed at the Riverside Convention Center (RCC). Presenters are responsible for printing their own poster before the conference.
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Will projectors be available for my poster?
No, projectors will not be available.
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When can I set up and tear down my poster?
You can set up your poster at any time after 7:30 a.m. on June 26 in Exhibit Hall C at the Riverside Convention Center. Each poster has been assigned a number that corresponds to a specific poster board. At the venue, locate your assigned number on the poster boards to find your designated board.
Refer to the poster board layout for your number and location in the exhibit hall.
Note that there will be nine double-sided poster boards, accommodating a total of 18 posters.
You may also tear down your poster at any time. Any posters left behind after 2 p.m. on June 27 will be discarded.
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What poster resources are available to help me prepare for my session?
If you choose to speak about your poster, please prepare a few introductory remarks (1-2 minutes) to engage visitors in the subject. See the resources below for further guidance on formatting your poster: