Review our resources below to prepare for your upcoming Birds of a Feather (BOF), Panel Discussion, Standard Presentation, or Poster session. You can expect your audience to be primarily IT staff from UC campuses.
This page will be updated as more details are finalized. Please reach out to uctech2025@ucr.edu for further questions or concerns.
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How will the room be configured for BOF meetings?
All BOF meetings will be held during lunch hour in the same exhibit hall where lunch will be served. A section of the exhibit hall will be reserved for all BOF meetings. The setup will be a roundtable with a designated topic for attendees to gather around and discuss. A topic may have multiple roundtables if needed.
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How will BOF meetings be conducted this year?
This year we are returning to a more traditional BOF format, which includes more informal discussions rather than pre-planned presentations/agendas. Attendees may gather at a roundtable that has been assigned a Birds of a Feather topic and chat with other seated colleagues.
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How many attendees can be seated at one table?
Each roundtable can seat 8 to 10 attendees.
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How much time will I have for the BOF meetings?
You will have 60 to 90 minutes for discussion.
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Will BOF meetings be held on both days at lunch?
No, all BOF meetings will occur at lunch hour on Thursday, June 26. There will be no BOF meetings on Friday, June 27.
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What is the standard setup for a panel discussion?
At UC Tech, these sessions typically feature two to three panelists and one moderator.
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How much time will I have for my panel discussion?
You will have 45 minutes, including any Q&A.
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What are some resources to help me prepare for my panel discussion?
Creating a panel that is lively, content-rich, and flows naturally requires a combination of preparation, collaboration, and active listening among the moderator and panelists. See the resources below for guidance:
- 9 Tactics for Moderating Engaging Panel Discussions
- How to Be a Rockstar Moderator
- How to Prepare a Panel Discussion as a Panelist
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What do I need to bring for my session?
Please bring your own personal laptop and USB-C adapter. You are also responsible for preparing any session handouts or materials prior to the conference.
Additionally, we recommend that you bring the following items:
- Your own laptop chargers and batteries as backup.
- Your own recording equipment if you’d like to record your session.
The Planning Committee will have a limited number of loaner laptops and USB-C adapters available in the event of an emergency.
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Do I need to provide my presentation and session resources in advance?
No, you do not need to provide anything in advance. Therefore, we recommend you to keep a copy of your presentation on your local laptop in case of network issues, and upload your materials to a cloud storage platform of your choice.
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How much time will I have for my session?
You will have 45 minutes, including any Q&A.
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Will my session be allowed to go over if I need extra time?
No. There may be a session before or after yours, so we ask that speakers be aware of the time and plan accordingly.
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What will my room be equipped with?
Each room will be equipped with the standard AV equipment: Wi-Fi, power outlets, a projector, and HDMI cord. Microphone availability will depend on the size of the room. Volunteers will be available to provide technical support.
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How will the room be configured for my session?
The room will be configured audience-style.
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Can I reconfigure the room layout during my session?
Unless specifically noted to you, please do not reconfigure the room as there may be a session before or after yours.
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What is the room capacity for my session?
The room can accommodate 50 to 65 attendees.
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What are some resources to help me prepare for my presentation?
Crafting a memorable presentation involves several key elements, including a compelling story, strong visual aids, inclusive and accessible design, and active audience engagement. Check out the EDUCAUSE Presenter Concierge for guidance.
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How much time will I have for my session?
You will have 20 minutes.
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Do I need to buy my own foam board and standing easel for my poster?
No. 30” wide x 40” tall foam boards and standing easels will be provided by the Planning Committee. More information will be provided once details are finalized.
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Do I have to present my poster?
Speaking about your poster is optional. There will be a dedicated timeframe within in the conference program for presenters who want to speak about their poster with visiting attendees. More information will be provided once details are finalized.
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What are some resources to help me prepare for my poster session?
If you choose to speak about your poster, please prepare a few introductory remarks (1-2 minutes) to engage visitors in the subject. See the resources below for further guidance on formatting your poster: